Locate Translate Data Protection Policy
In order to operate competently, we must collect information about individuals with whom we work. These may include members of the public, current, past and prospective suppliers and employees. In addition we may be required by law to collect and use information in order to comply with the requests of central government. This personal information must be controlled properly under the Data Protection Act 1998 (‘the Act’). The Act regulates the way that we handle ‘personal data’ that we collect in the course of carrying out our tasks and gives certain rights to people whose ‘personal data’ we may hold. We consider that the correct treatment of personal data is integral to our successful operations and to maintaining trust of the persons we deal with. We fully appreciate the underlying principles of the Act and support and adhere to its provisions.
We are registered with the Information Commissioner Registration ZA490359
Information covered by the legislation
The Act uses the term ‘personal data’. For information held by Locate Translate, personal data essentially means any recorded information held by us and from which a living individual can be identified. It will include a variety of information including names, addresses, telephone numbers, photographs of people and other personal details. It will include any expression of opinion about a living individual or any indication of our intentions about that individual.
Principles of Data Protection
We will comply with the eight enforceable data protection principles by making sure that personal data is:
- fairly and lawfully processed
- processed for limited purposes
- adequate, relevant and not excessive
- accurate and kept up to date
- not kept longer than necessary
- processed in accordance with the individual’s rights
- secure
- not transferred to countries outside the European Economic area unless the country to which the data is to be transferred has adequate protection for the individuals
Conditions
We will ensure that at least one of the following conditions are met before we process any personal data:
- the individual has consented to the processing
2. the processing is necessary for the performance of a contract with the individual
3. the processing is required under a legal obligation (other than one imposed by a contract)
4. the processing is necessary to protect vital interests of the individual
5. the processing is necessary to carry out public functions eg. administration of justice
6. the processing is necessary in order to pursue our legitimate interests or those of third parties (unless it could unjustifiably prejudice the interests of the individual) Under the Act, one of a set of additional conditions must be met for ‘sensitive personal data’. This includes information about racial or ethnic origin, political opinions, religious and other beliefs, trade union membership, physical or mental health condition, sex life, criminal proceedings or convictions.
We will ensure that one of the following additional conditions are met before we process any sensitive personal data:
1. the individual has explicitly consented to the processing
2. we are required by law to process the information for employment purposes
3. we need to process the information in order to protect the vital interests of the individual or another person
4. the processing in necessary to deal with the administration of justice or legal proceedings
Individual’s rights
We will ensure that individuals are given their rights under the Act including:
- the right to obtain their personal information from us except in limited circumstances
- the right to ask us not to process personal data where it causes substantial unwarranted damage to them or anyone else
- the right to claim compensation from us for damage and distress caused by any breach of the Act
Legal Requirements
While it is unlikely, Locate Translate may be required to disclose your user data by a court order or to comply with other legal requirements. We will use all reasonable endeavours to notify you before we do so, unless we are legally restricted from doing so.
No commercial disposal to 3rd parties
Locate Translate shall not sell, rent, distribute or otherwise make user data commercially available to any third party, except as described above or with your prior permission.
Our commitment to Data Protection
We will ensure that:
• everyone managing and handling personal information understands that they are responsible for following good data protection practice
• there is someone with specific responsibility for data protection in the organisation
• staff who handle personal information are appropriately supervised and trained
• queries about handling personal information are promptly and courteously dealt with
• people know how to access their own personal information
• methods of handling personal information are regularly assessed and evaluated
• any disclosure of personal data will be in compliance with approved procedures.
• we take all necessary steps to ensure that personal data is kept secure at all times against unauthorised or unlawful loss or disclosure
• any contractors who are users of personal information supplied by Locate Translate will be required to confirm that they will abide by the requirements of the Act with regard to information supplied by us.
We have appointed an Information Security Manager to lead data protection for Locate Translate. This person is responsible for ensuring that the policy is effectively implemented.
Cookies
Like many other websites on the internet, Locate Translate uses cookies to help customise the experience you have on our website. To help make sense of cookies, we’ve designed this webpage to give you all the information you need about cookies; what they are, how Locate Translate uses them, and how you can control not just our use of cookies but other websites’ cookies, too.
What Are Cookies?
Cookies are small text files that are stored by a web browser onto your computer or mobile phone the first time you visit a website. When you next visit that site, your device will search for any relevant cookies it has stored for that page and will restore the preferences you had saved for that site. Saved options may include text size, language, your user profile, etc.
Cookies allow websites to save personalised information about you and your preferences to give you the best experience of the website possible. They are used to make websites work more efficiently and to provide more information to the owners of a website to create the best possible user experience for all users.
What Cookies Does Locate Translate’s Website Use?
There are a range of different cookies that are activated when someone visits the Locate Translate website.
How Do I Change My Cookie Settings?
In most cases, you can instruct your browser to stop accepting cookies from a website, or even from all websites you visit. You can usually find these settings in the Options or Preferences menu of your browser.
To get more information about cookies, including how to see which cookies have been activated and how to manage or delete them, visit www.aboutcookies.org or www.allaboutcookies.org.
To opt out of being tracked by Google Analytics across any and all websites you visit, head to http://tools.google.com/dlpage/gaoptout
Contact
Questions, comments and requests regarding this Privacy Policy, GDPR and treatment of personal data at Atlas Translations are welcomed and should be addressed to: Office 10, Units 1-3 Redburn Estate, EN3 4LF, United Kingdom or hello@locatetranslate.co.uk