Interview Transcription: learn how to transcribe an interview with our easy-to-follow, step-by-step guide to interview transcribing. Let’s begin.

What is a transcript of an interview?

An interview transcript is a written or text version of a completed verbal interview. Converting an audio or video recording of a conversation to text word for word is a brief description of the transcription process.

Transcribing interviews means …

Transcribing interviews is converting speech from audio or video recording to written record word for word.

Overview of how to transcribe an interview:

If you’re looking for ways to write a successful interview transcript, these steps will guide you through transcribing interviews:

  1. Listen to the full audio/video recording.
  2. Outline the time you’ll need to transcribe it.
  3. Select tools to help with the transcription process.
  4. Write the first draft of the interview transcript.
  5. Proofread your draft rigorously to polish it.
  6. Format the transcript in the required format.

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How does transcribing help?

Transcribing interviews helps in performing analysis, helps you mine data, and makes interviews accessible.

The benefits of writing an interview transcript

Transcribing interviews reaps many benefits for businesses to utilize in their favour. Though there are numerous benefits, the following are the major benefits of writing a transcript of the interview:

Captures imperceptible details

A little snap in attention because something catches your eyes keeps you unaware of imperceptible details hidden in the interview. As a result, details are easily lost. You may not even recall all the answers given to the questions, no matter how important. Interview transcripts, on the other hand, capture even the minutest detail so that you revisit all the information and data later.

Accessible to other team members

 

Generally, interviews and information therein, remain mostly confined to few individuals. Your interviewer may have access to its content, not other team members. That kind of creates an information vacuum. But not anymore, with interview transcription you can make the same interview accessible to other members of your organisation as part of the decision making process. Moreover, it’s much easier to email copies of transcripts than the audio/video file and is easier to sift through and review.

Direct documentation of the interview

 

Converting the interviews into a document makes the entire conversation available for detailed examination. Consequently, you can better understand its content and draw further insights from it.

 

Saves valuable time

 

Transcribing interviews collects and streamlines all the necessary information for further review later in the day. You can haul from transcripts, insights, data to guide you through when you dig into the interview later. So, transcribing definitely saves you plenty of time because sifting through it for details, information, and notes is really easier than going through the audio/video interview.

Interview transcription in 6 steps:

Step 1. Listen to the full audio/video recording.

How do you know which method of transcription to deploy to transcribe a recording? How to deal with complex recordings with a number of speakers? Can an audio-to-text converter handle the complexity of your transcription project? Or for that matter, do you have the linguistic expertise and attention to detail to do it yourself? 

These are some of the questions you might want to ask yourself before undertaking transcription on your own. And for the most part, the answers lie in listening to the audio/video recording in full, I mean from beginning to the end in one sitting. 

When you do so, three things should guide your decision pertaining to whether you can do justice to it if you chose to transcribe it yourself. The three things are:

  • The number of speakers in the recording 
  • The length of the audio/video recording
  • Technical terminology used in the recording

The more the number of speakers, the more difficult it gets to write a transcription of the interview. The same holds for the length of recording, its complexity manifolds with an increment of every second. It gets difficult to keep track of speakers and the conversation they’re having. Then there’s technical terminology. Every profession, sector, and industry has its set of unique terms, words, phrases that only an expert and professional transcriptionist can pick up. 

Keeping this in mind, you may not want to risk the quality and accuracy of the interview transcript by doing it yourself. The best thing to do is to outsource it to a professional transcription agency that has a workforce in the form of qualified transcribers to do it for you.

Who’s the Professional Transcriptionist? How to Identify One?

A professional transcriptionist is a qualified, skilled, and experienced linguist with years of experience transcribing interviews. They’ve identifiable traits that may help you identify and choose one. Such transcriptionists are:

  • Trained and qualified with eye for detail.
  • Capable of transcribing complex recordings.
  • Expert in linguistic skills with understanding of multiple accents.
  • Experienced enough to pick up on words.
  • Familiar with industry-specific glossary of terms.

At Locate Translate, we’ve got talented linguists working with us to help you with English to English transcription of audio/video recordings, or Arabic to English transcription.

Doing Transcript from Foreign Language to English

Things get more complicated when you’re transcribing from another language to English. If the recording you’ve is in foreign language, say French, and you want it transcribed into English, ask yourself whether or not you’ve the requisite language skills in source as well as the target language.

Again, at Locate Translate, we’ve qualified native linguists to carry out transcription from 30+ languages to English. Want us to do the transcription, contact us now!

Step 2. Outline the time you’ll need to transcribe it.

Outlining how much time you can afford to allocate to transcribing interviews is pretty difficult to figure out if you’re not a professional transcriber. Consequently, you may end up spending more time, yet accomplishing very little. It certainly could be a loss to your business. 

That’s why Locate Translate is better positioned to professionally transcribe your recordings in record time. We can transcribe recordings of any length within stipulated time because our professionals have impeccable typing speed and a good sense of transcription format. Shortest to say, they know exactly what they’re doing, how to do it.

Step 3. Select tools to help with the transcription process.

To streamline the transcription process and make it easy, selecting the right set of tools is imperative. Professional transcribers have access to all sorts of tools pertinent to writing an interview transcription. They know how to put such tools to their maximum use so as to bring efficiency to the interview transcription. 

That includes noise-cancelling headphones, Google Docs to transcribe audio files, audio player, Word processor, etc. These are some of the tools human transcriptionists use, but not the only ones. That doesn’t mean you can use transcription tools unaided by professional transcribers to write an interview transcript.  

You may choose to do so but it will be riven by errors. Even if you download a free transcription audio player, then you must also learn how to operate it. Without knowing where to pause, when to rewind, which portion to fast-forward, how to use hot-keys, how to operate the time-coding function, can you really use it efficiently? Not necessarily! Therefore, it’s better to let experts do it while you do what you do best, running the business.

Step 4. Write the first draft of the interview transcript.

With all the necessary transcription tools at your disposal, you can start writing the first draft of the interview transcript. But you must remember that writing an interview transcript is not easy at all. It demands linguistic accuracy and experience to pick on words. 

There are words that you cannot translate, sometimes complex terminology is involved that makes transcribing the recordings quite difficult for non-professionals. You can begin by transcribing in short intervals but that’s time-consuming, and businesses don’t have much time to allocate to the transcription project. Outsourcing it to the transcription agency will save you time and labour, which is a win-win for any business!

Step 5. Proofread your draft rigorously to polish it.

The first draft is never perfect. You have to polish it over and again to glean valuable insights from it. You must know what to choose and what to leave.  Doing so entails professional expertise. Sometimes speakers have different accents, though they speak the same language. For a transcriber, it’s necessary to have understanding and mastery of different accents in order to be able to pick on words. That also entails attention to detail. An ability to identify errors. Professional transcribers can polish it, make it more insightful and accurate for reading by other team members.

Step 6. Format the transcript in the required format.

At this stage, you must know what’s the right format for your transcript. Formatting properly your transcript means making it easier for readers to decipher imperceptible details and meanings hidden in the recording. The kind of font to use, subheadings, paragraphs, etc. may enhance the utility of your transcript if you know how to use it.

Important Things to Remember When Interview Transcribing

Interview transcribing isn’t an easy task. On the contrary, it’s a complicated, time-consuming, and labor-intensive process. One that demands skills of the highest level, mastery of language, terminology, and experience in different industries. Some of the important things you should remember when transcribing interviews include:

  • Transcription has different types: Full-Verbatim Transcription, Intelligent Verbatim Transcription, Detailed Notes Transcription. Depending on your requirements choose the one that  best fits your project.
  • Transcription from foreign language to English demands impeccable language skills in both the target and source language. You need to have the qualification and skills to undertake such transcription.
  • Transcription varies from one sector to another. Transcription in market research may not look the same as in healthcare, legal, or finance sectors. To have industry-specific knowledge and experience is therefore imperative for transcriptionists. Locate Translate assigns domain experts and native linguists to carry out interview transcriptions. 

The most important thing to remember is that one person must do the whole transcription so that there is a natural flow in the written transcript. Assigning different people may result in the loss of meaning.

Tips to Transcribe an Interview

Like I said before, transcribing an interview is a complex task. All sorts of skills, linguistic, listening, editing, proofreading, typing, etc. are required to write an interview transcript. Following these tips might help you transcribe your verbal interviews into text with accuracy and help you draw more information and insights out of your interviews. 

Here are some of the tips that may help you transcribe an interview more accurately.

  • Note down the data and time, and location of the interview. Write interviewer’s and interviewee’s names at the earliest so that you know who’s speaking to whom.
  • Listen to the full recording once to grasp the overall contextual meaning of the tape and its content. 
  • Use tools like foot pedals for question-answer interviews to quickly stop and start your tape handsfree. 
  • Listen carefully, small sections at a time,  to the recording and start typing out the transcript interview. Repeat the recording if you feel stuck for meaning.
  • Bad audio quality may blur some words. Read through the entire conversation to make sense of words not very clear. Of course, you can guess their meanings, but do refer to the original source as well.
  • Listen through the recording again after you finish the first draft. Make sure you’ve missed out nothing, edit wherever necessary. It’s the stage to do corrections.
  • Do the editing, grammar check, replace abbreviations with full words and work out punctuations in the final copy.
  • Remove verbal tics and fillers if they’re unnecessary and feature too often to make the final copy distraction free and ensure natural textual flow.  [Verbal tics include “I mean”, “you know” etc. Fillers include ‘um’, ‘uh’ etc.]
  • Always do the final spelling check before handing the interview transcript for publication or perusal of team members.

How to Transcribe an Interview: Different Transcription Methods

Full-Verbatim Transcription –  In this interview writing, the interview script is detailed with every word included in the text transcript. All the pauses the speaker may have taken, including verbal tics, such as repetition, stuttering, coughing, filler words, etc. feature in the interview written down.

Intelligent Verbatim Transcription – This type of transcript is more clean and refined as it’s done on a word-for-word basis. Refined in the sense that all the noise, unwanted extras that have got nothing to do with the actual audio, verbal tics, etc. such extraneous things are removed from the full-verbatim script. That’s the reason it’s easier to read compared to full-verbatim.

Detailed Notes Transcription – In this transcription process the whole interview is converted into bits of detailed notes with all the information gleaned from the audio file into text format. It’s to remember, however, that these aren’t randomized notes scribed haphazardly, but carefully gathered information, which is easier to sift through.

Given the complex and time-consuming nature of the transcription process, and no matter how lucidly we explain its workings and steps to follow, you may at some point want to outsource your transcription projects. For that, you may need the support of a reputable transcription agency if you want to achieve your objectives in record-time and with unmatched accuracy. In that case, we’re proud to introduce ourselves as one of the UK’s trusted full-service language solutions providers. At Locate Translate, we specialise in providing businesses, market research agencies, healthcare professionals, law firms, media houses top-quality transcription services and English to English transcription services.

Should you need any help with transcription or want us to explain how transcription works in a more detailed manner, feel free to contact at hello@locatetranslate.co.uk, or call us at +44 208 609 4852 . You can also fill our contact form. Let us know your requirements, we will happily get back to you within 30 minutes to provide assistance with interview transcripts.

Need help? Get in touch with our transcribers now!

? hello@locatetranslate.co.uk

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Obtaining an Apostille certificate is a crucial step when dealing with international documents. It validates the authenticity of your documents, making them legally acceptable in foreign countries. Traditionally, getting an Apostille involved visiting government...

How do I get an Apostille Certificate in the UK?

Obtaining an Apostille certificate in the UK can be a complex process, especially if you're unfamiliar with the legal requirements and procedures involved. Whether you need to use documents internationally for personal or business purposes, having an Apostille is...

Who Can Issue the Apostille?

If you're in London and dealing with international documents, you may have heard about the Apostille. But who has the authority to issue this critical certification in the heart of the UK capital? In this comprehensive guide, we'll delve into the world of Apostilles,...

Who can Certify Documents for the Apostille?

In an increasingly interconnected world, the need for authenticating documents for international use has become common. Whether you're planning to work, study, or do business abroad, you may have come across the term "Apostille." But who can certify documents for the...

Who can Issue an Apostille on a UK Document?

Are you planning to use a UK document abroad? If so, you may have come across the term "Apostille." An Apostille is a crucial certification that verifies the authenticity of a document when it needs to be presented in a foreign country. But who can issue an Apostille...

Get your Document Legalised

Legalisation of documents is a crucial step in ensuring that your official paperwork is recognized internationally. Whether it's for business, travel, education, or personal reasons, having your documents legalised is often a mandatory requirement. In this guide, we...

How Locate Translate’s Translations are approved by the FDCO

In the dynamic world of translation services, credibility and accuracy are paramount. The translation industry is often unregulated, leaving clients to wonder whether the translations they receive meet the highest standards. This uncertainty is why reputable...

Ensuring Your Documents Are Accepted by the Home Office

When it comes to immigration processes and legal procedures, ensuring that your documents are accepted by the Home Office is of utmost importance. The Home Office has strict requirements for document submissions, and any discrepancies or inaccuracies can lead to...

Navigating Document Translation for Your Immigration Case: A Comprehensive Guide with Locate Translate

Embarking on an immigration journey can be a life-changing decision. As part of the process, translating your documents accurately and effectively is crucial. Whether you're applying for a visa, residency, or citizenship, translating your documents into the required...

Translating Foreign Documents into English: A Comprehensive Guide with Locate Translate

If you find yourself in possession of foreign documents that need to be translated into English, you're in the right place. Navigating the process of translating foreign documents can be complex, especially if you're dealing with legal, academic, or professional...

Choosing a Translator for Legal Documents: What You Need to Know

When it comes to legal documents, accuracy, reliability, and authenticity are of utmost importance. Whether you're dealing with contracts, agreements, court submissions, or other legal paperwork, the choice of a translator can significantly impact the outcome. In this...

Ensuring Your Documents Are Accepted by UK Courts

Navigating the legal landscape as a foreign national in the UK can be both exciting and challenging. Whether you're facing immigration processes, legal disputes, property transactions, or other matters, having your documents accepted by UK courts is crucial. In this...

UK Settlement: Essential Documents and Guidelines

Applying for UK settlement is a significant step in your journey, and having the right documents is crucial for a successful application. Whether you're seeking a settlement for yourself or your family members, understanding the requirements and gathering the...

Will My Documents Be Accepted by the Embassy?

When it comes to submitting documents to an embassy, ensuring their acceptance is crucial. Navigating the requirements and regulations of various embassies can be complex, but with the right information and guidance, you can confidently prepare your documents for...

Do You Need an Apostille with Your Translation?

When it comes to dealing with international documents, questions about legal authentication and validation often arise. One common question that many individuals have is, "Do I need an apostille with my translation?" In this comprehensive guide, we'll delve into the...

Difference between Certified Translations and Apostilles

When dealing with legal documents for international use, terms like "certified translation" and "apostille" might sound confusing. Understanding the distinctions between these two crucial processes is essential to ensure that your documents are accepted and recognized...

Getting Your Documents Accepted in the Home Office

If you're dealing with immigration, residency applications, or any legal matter in the UK, you're likely to encounter the term "Home Office." This governmental department plays a crucial role in immigration and security matters, and having your documents accepted by...

Translated Documents for Home Office

Have you ever wondered if the translated documents you've obtained will be accepted by the UK Home Office? Navigating the intricacies of document translation and verification can be overwhelming, especially when it involves official matters like immigration, visa...

How to Get a Document Translated in London?

Are you in London and need a document translated? Look no further – we've got you covered! Whether it's for personal, business, legal, or medical purposes, getting accurate and reliable translations is essential. Here's a step-by-step guide on how to find the right...

Languages I Can Translate My Documents

Are you wondering about the extensive range of languages in which your documents can be expertly translated? Look no further than Locate Translate. With a robust portfolio of 48 languages and more, we offer a comprehensive solution for your translation needs. Our...

Do You Need a Certified Translation? Your Complete Guide

When it comes to translation services, one question often arises: "Do I need a certified translation?" Whether you're a business owner, a legal professional, or an individual, understanding the importance of certified translations and how to obtain them can be...

Exciting News: Spanish Prime Minister Pedro Sánchez Polyglot Proposal

In a groundbreaking move, Spanish Prime Minister Pedro Sánchez has sparked discussions by proposing the recognition of Basque, Catalan, and Galician as official languages within the European Union. This initiative not only highlights the linguistic diversity of Spain...
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